A change on site affects the schedule, the crew, and the margin. Bring field updates, approved changes, and job costs into the same picture while keeping your accounting tools connected.
Start where the handoff breaks down. Keep what works. Connect the records, decisions, and people that move the work forward.
A site update sits in a text message while the project manager works from an older schedule.
Extra work gets done, but its scope, price, and client approval are hard to trace.
Labour, equipment, subcontractor costs, and invoices arrive in separate places too late to act.
Explore a starting point for construction. These are possible workflows to assess against your actual systems, rather than a fixed package of modules.
Site reporting depends on calls, photos, and messages that never reach the job record.
Capture a field update against the job, route an issue to the project manager, and record the agreed next action.
Reporting delays, unresolved issues, and duplicate follow-ups.
The team cannot easily connect extra work to a priced and approved change.
Record the change with supporting detail, review its cost and schedule impact, and update the job after approval.
Unapproved work, change turnaround, and missing supporting records.
Project managers reconcile finance exports to their own job spreadsheets.
Connect approved purchases and recorded work to the job, review exceptions, and prepare billing information for finance.
Missing costs, budget variance, and time to prepare billing.
Keep payroll and accounting systems of record where they fit. Local billing, safety, employment, and contractual requirements are reviewed with the people responsible for them before they become software rules.
The ERP can connect the gaps around your current tools. We agree which system owns each record, what can move between them, and who resolves a failed update.
Connections to assess
Availability depends on provider access, permissions, data quality, and the workflow we agree.
A connected operation in practice
Reliable Training is a training-business client build. It shows how scheduling, payments, and records can connect around one operation; your industry workflow would be scoped separately.
Reliable Training ran on forms, calendars, spreadsheets, and bookings handled by hand. We built a custom ERP connecting the work from registration through certification.
Map the handoffs with your team. Field to office may be a starting point; agree the owner, scope, and success checks before building.
Review working software each week. Target the agreed first workflow in 3–4 weeks once scope, access, and data are ready.
Map source records, identify cleanup, and test the migration. Your team checks the records and totals against the original systems.
Run real tasks, exceptions, permissions, and handoffs. Train the team and agree whether parallel operation is needed.
Set the cutover window, acceptance checks, and rollback approach. A named decision-maker approves the move into daily use.
Monitor the live workflow, resolve issues, and review the results. Add the next module against an agreed roadmap.
A senior engineering team on a monthly basis, sized to how fast you want to move. Any tier can work through the same ERP roadmap. A smaller team takes more months; a larger team moves more of it forward at once.
An agreed first release, then weekly progress
Work through the full roadmap in priority order at a steady monthly budget.
An agreed first release, then weekly progress
Add capacity to move the build, integrations, and rollout forward together.
An agreed first release, then weekly progress
Bring more of the same roadmap forward with parallel workstreams and one delivery plan.
Three-month minimum, thirty days' notice. You own the code from the first commit.
You own the repository from the first commit. We document the system and the decisions behind it so the knowledge stays with the business.
Agree where the system runs, who holds the credentials, and who manages each integration. Access and a handover plan are part of the setup.
Hosting, monitoring, backups, and security updates are included while we work together. We agree the support responsibilities as the system moves into daily use.
Define who can see, change, and approve information. Plan permissions, audit trails, and recovery around your requirements, with specialist review where the workflow needs it.
Clear answers on timelines, pricing, ownership, and what shipping actually looks like with a senior engineering team.
Start with a handoff your team can describe and measure. For example: Capture a field update against the job, route an issue to the project manager, and record the agreed next action. We review the existing tools, exceptions, and data before agreeing the first release.
No. We compare keeping, connecting, and replacing each part of the workflow. If a packaged platform already covers the work well, we can build the missing integration or operational layer around it. A custom ERP becomes useful when shared records and business-specific processes need to work together.
Keep payroll and accounting systems of record where they fit. Local billing, safety, employment, and contractual requirements are reviewed with the people responsible for them before they become software rules.
We map the source records, test the move, and ask your team to check the results. The rollout starts with an agreed workflow and group of users, with acceptance checks and a rollback approach. Further modules follow once the first release is working in daily use.
The monthly team starts at $7k, with $13k and $18k+ options for more capacity. Any tier can work through the same roadmap; more capacity changes how much can move at once. Total investment depends on the scope, dependencies, and number of months. There is a three-month minimum.
You own the code from the first commit. Hosting, monitoring, backups, and security updates are included while we work together. We document the system, agree account ownership and support responsibilities, and plan a handover if another team takes over.
Show us the handoff, the spreadsheet, or the system your team works around. We’ll discuss what to keep, what to connect, and a useful first release.
Or email hello@buildfutur.com
