Your team should not have to copy the business into a chat window. Connect AI to the records, documents, and tools it needs to help. Keep the systems that work, define the access, and start with one useful connection.
Give AI the context to be useful. Start with the question or task your team cannot complete without moving between systems, then connect only what that workflow needs.
A general answer is easy to get. The useful one depends on the customer record, latest order, or document that the assistant cannot reach.
Someone exports the report, uploads the file, and explains the context again. By the next question, the information has already changed.
Your custom system, permissions, or approval rules do not fit the standard setup. The last step still comes back to your team.
Ask ArloAsk Arlo connects marketing questions to live analytics data. It shows what changes when the answer can use the systems where the information already lives.
Start with the missing connection. These examples help define what AI needs to read, what it may change, and how your team will check the result.
Sales and support keep switching between the CRM, inbox, and order system to answer one question.
Read the permitted customer records, assemble the relevant context, and prepare a response for review.
Lookup time, source accuracy, and corrections needed before the answer is used.
The right record exists in your ERP or internal tool, but finding and interpreting it takes a person away from other work.
Retrieve one approved record and its related context. Let a person approve any proposed update before it is written back.
Manual lookups, mismatched records, and successful updates without duplicate actions.
Every reporting cycle begins with exports from several platforms and a spreadsheet to join them.
Read agreed reporting sources, summarize what changed, and show the source records alongside the answer.
Preparation time, missing data, and the effort required to verify the report.
The interface is one part of the work. We scope the access, data flow, and failure handling around the integration.
Choose one task, its owner, and the records needed. Agree the result that would make it useful.
Confirm APIs, permissions, record quality, and account ownership before committing to the integration.
Connect the first source and review working software weekly. Begin with access that matches the task.
Try missing records, expired access, conflicting information, and failed writes. Check the recovery path.
Train the users, agree approvals, and monitor the integration with a named owner for exceptions.
Measure useful outcomes and support effort. Add the next system when the first connection is dependable.
A senior engineering team on a monthly basis, sized to how fast you want to move. Any tier can work through the same roadmap. A smaller team takes more months; a larger team moves more of it forward at once.
An agreed first release, then weekly progress
Work through the roadmap in priority order at a steady monthly budget.
An agreed first release, then weekly progress
Add capacity to move the build, integrations, and rollout forward together.
An agreed first release, then weekly progress
Bring more capacity to a tighter timeline or several connected workstreams.
Three-month minimum, thirty days' notice. You own the code from the first commit. Model usage and third-party tool fees are separate. We estimate these against the workflow and agree budgets before rollout.
You own the repository, prompts, and workflow-specific tests we build for you. We document how the system works so another team can maintain it.
Agree who owns each model, cloud, and integration account. Keep usage, credentials, and access responsibilities visible to your business.
Hosting, monitoring, backups, and security updates are included while we work together. Agree who reviews exceptions and how support continues after handover.
Define what the system can read and change, what it logs, and how long records are kept. Review provider terms and specialist requirements before using sensitive information.
Runs discovery and architecture on every project and writes code on all of them. Built Agency ERP, Arlo, and Ollie for our own operations first.
Owns the data model, migrations, and integrations. The person who makes QuickBooks, Stripe, and your spreadsheets agree with each other.
Builds the product surface: the screens your team uses every day, the permissions behind them, and the tests that keep them working.
Clear answers on timelines, pricing, ownership, and what shipping actually looks like with a senior engineering team.
It gives an AI workflow a supported way to read information or request actions in another system. A useful first example is answering an order question from permitted customer and order records, with the sources available for checking.
We first check its APIs, export options, authentication, and data quality. An existing connector may fit; a custom interface may be needed. If the available access cannot support the workflow reliably, we explain that before committing to a build.
No. We choose between supported APIs, webhooks, existing connectors, and MCP-compatible tools around the actual workflow. The decision depends on the systems involved, access requirements, and how the integration will be maintained.
Only within the permissions and approval rules you agree. Reading a record and changing it are separate decisions. We can start with proposed updates for human review and test duplicate prevention and recovery before enabling writes.
Engineering retainers start at $7k per month, with $13k and $18k+ options for more delivery capacity. The tier sets the pace through an agreed roadmap. There is a three-month minimum and thirty days’ notice. Model usage and third-party service fees are separate.
We target a useful first workflow in 3–4 weeks once scope, access, and data are ready. We review working software each week. The time to wider rollout depends on integrations, testing, and the people who will use it.
You own the custom code, prompts, and workflow-specific tests we create for you. Your accounts and access responsibilities are agreed up front. Third-party platforms and open-source frameworks retain their own licenses.
Tell us what you're building or fixing. We'll come prepared with questions, not a pitch, and you'll leave the call with a straight answer on fit, which tier, and how soon you'd have version one in your hands.
Or email hello@buildfutur.com